Childcare Reimbursement Programs for Graduate Student Employees & PhD Students

Graduate Student Researchers (GSRs), Academic Student Employees (ASEs), and full-time registered PhD students may be eligible for childcare reimbursements through two different programs. Please review detailed eligibility information on the Graduate Education and Postdoctoral Affairs website at graduate.ucsf.edu/childcare prior to requesting reimbursement. General eligibility and application details below.

Reimbursement Amounts

Maximum reimbursement per fiscal quarter:

  • Effective April 1, 2026: Up to $1,900
  • Effective October 1, 2027: Up to $1,950
  • Effective October 1, 2028: Up to $2,000
  • Effective October 1, 2029: Up to $2,050

Eligibility Criteria

  1. Be a registered PhD student
  2. Have qualified dependent: child in custody, age 12 or under on July 1
  3. One of the following must be true:
    1. Have at least a 25% ASE, GSR or combined ASE/GSR appointment for the quarter in which eligibility is sought.
    2. Be a full-time PhD student registered at UCSF in a graduate academic program.

Application Process

One-time Documentation:

All students (represented and non-represented) are required to submit one-time proof of dependency for each dependent. Students can submit a copy of U.S. Passport for dependent or copy of birth certificate for dependent. These should be securely uploaded to the financial aid portal.

Quarterly Documentation:

In addition to the one time documentation, students must also submit the following quarterly:

  •  Please note that there are two separate forms for represented and non-represented students. Students should only complete one form.
     
  • ASE/GSR represented by the UAW

    In an email to [email protected], please include the following for each term you are requesting a reimbursement for:

    1. Completed ASE/GSR form
    2. A receipt or invoice that shows proof of payment for reimbursement
  • Non-represented PhD Students

    In an email to [email protected], please include the following for each term you are requesting a reimbursement for:

    1. Completed Non-Represented PhD student form
    2. A receipt or invoice that shows proof of payment for reimbursement

Deadlines

  • Must submit no later than 30 days after the end of the term.

You may reference the academic calendar for term dates.

Disbursement

Reimbursements will be issued within 60 days of receipt. Once all forms and verifying documentation have been received, students will be issued payments via direct deposit.