Federal Work-Study Requirements for Employers

  1. Must be a non-profit entity.
  2. The job cannot displace a regular employee, involve sectarian instruction or religious worship, partisan or non-partisan political activity, or any lobbying on the federal level.
  3. Federal (including NIH) based funds cannot be used to pay for the non-federal (employer's) share unless the terms of the federal fund specifically permits the funds to be used for cost sharing/matching.
  4. The number of hours a student can work while enrolled is generally capped at 40 hours per pay period (every 2 weeks).  This is set to ensure that work hours do not interfere with academics.  Occasional exceptions are made based on hours per week a student can work, the period of employment, the wage rate and amount of other assistance available to the student.  During school breaks and periods of non-enrollment.  Students can work 40 hours per week (full-time).  Students are never allowed to work more than 40 hours in any work week.
  5. The workweek starts on Sunday and ends on Saturday. A student cannot work more than eight hours/day or on holidays.
  6. Must keep track of the student's time records and earnings to prevent the student from working more than their maximum allowable gross earnings.